| |
AREA 39 -
WESTERN AREA OF MISSOURI ALCOHOLICS ANONYMOUS |
|
| |
AGENDA FOR March 19th and 20th 2011
|
|
| |
|
|
|
|
| |
Best Western State Fair Motor Inn - 3120 S. Limit, Sedalia, Mo. 65301 -
660-826-6100
Assemblies are Closed
Meetings for Alcoholics Only
Area Assembly is Non-Smoking - Host District 7
|
|
| |
|
|
|
|
| |
Assembly Agenda -
Saturday |
|
|
| |
10:00 - 10:10 |
General Opening and Announcements - Upstairs |
|
|
| |
10:15 - 12:00 |
General Service Representative (GSR) workshop - Upstairs |
|
|
| |
|
District Committee Member (DCM) workshop - Gamblers Room |
|
|
| |
|
Area Committee Chair workshop – Conference Room |
|
|
| |
12:00 - 1:00 |
Lunch on your own |
|
|
| |
|
Finance Committee meeting in the Dining Room |
|
|
| |
1:00 - 2:05 |
Committee Meetings: |
Institutions Weekend – Gambler’s Room |
|
|
| |
|
|
Website – Executive Room |
|
|
| |
|
|
Literature – Conference Room |
|
|
| |
|
|
Cooperation with the Professional Community - Upstairs |
|
|
| |
2:15 - 3:20 |
Committee Meetings: |
Bridge the Gap – Gambler’s Room |
|
|
| |
|
|
Webmaster’s Roundtable – Executive Room |
|
|
| |
|
|
Special Needs – Conference Room |
|
|
| |
|
|
Public Information – Upstairs |
|
|
| |
3:30 - 4:35 |
Committee Meetings: |
Correctional Facilities – Gambler’s Room |
|
|
| |
|
|
Ad-hoc Committee – if needed - Executive Room |
|
|
| |
|
|
Archives – Conference Room |
|
|
| |
|
|
WAMO Convention – Upstairs |
|
|
| |
4:45 - 5:50 |
Committee Meetings: |
Treatment Facilities – Gambler’s Room |
|
|
| |
|
|
Ad-hoc Committee – if needed - Executive Room |
|
|
| |
|
|
Missouri State Convention – Conference Room |
|
|
| |
|
|
Grapevine – Upstairs |
|
|
| |
5:50 - 7:20 |
Dinner on your own |
|
|
|
| |
7:30 - 8:30 |
Workshop - 61st General Service Conference |
|
|
| |
8:45 - 10:00 |
Area Officers' Reports and Past Delegates' Remarks |
|
|
| |
10:15 -> |
Archives Film or workshop - Upstairs |
|
|
| |
|
Late night closed AA meeting - Conference Room |
|
|
| |
|
Area Officers meeting - Executive Room |
|
|
| |
|
|
|
|
| |
Assembly Agenda - Sunday |
|
|
| |
9:00 - 10:00 |
Committee Reports
|
|
|
| |
10:00 |
BUSINESS MEETING |
Dave F. - Area Chairperson |
|
|
| |
|
|
Reading of the minutes – Carl C. - Area Secretary |
|
|
| |
|
|
2011 1st Quarter Area Financial Report – Connie W. - Area Treasurer
|
|
|
| |
|
OLD BUSINESS |
♦
Clarification of current Western Area 39 Guidelines (See Attach June 16, 2008 letter and Ad-hoc Report) Dave F. - Area Chairperson – Discussion
|
|
|
| |
|
|
♦
Allowing Class A Trustees and Nominees to attend Area Assemblies – Michael O. – Alternate Area Secretary – Discussion
|
|
|
| |
|
|
♦
Make the Bridge the Gap Committee a standing committee – Kirby H. - Correctional Facilities Committee Chair – Discussion
Kirby H. I make a motion that Bridge the Gap become a standing committee at the Western Area 39 of Missouri with the necessary guideline change to section Three – standing committees 3.1 General Statement of purpose, composition and guidelines.
Paragraph 3 which read. “Standing committee of the Assembly will be Conventions (Area and State), Cooperation with the Professional Community, Correctional Facilities, Archives, Literature, Public Information, Treatment, Grapevine, Special Needs and any other committees as deemed necessary to cooperate with corresponding committees of the General Service Conference.”
To be changed to read:
“Standing committee of the Assembly will be Conventions (Area and State), Cooperation with the Professional Community, Correctional Facilities, Archives, Literature, Public Information, Treatment, Grapevine, Special Needs, Bridge the Gap and any other committees as deemed necessary to cooperate with corresponding committees of the General Service Conference.”
Wording as submitted for change.
|
|
|
| |
|
NEW BUSINESS |
♦
Copier Maintenance - Cheri J. - Alternate Area Treasurer - Discussion
|
|
|
| |
|
|
♦
Make an amendment to Western Area of Missouri Service Guidelines - Quinn G. - Panel 59 Past Delegate - Discussion
Section 1.1 (E) Which states:
“It will be announced at the Assembly that only voting members on the Secretary’s roll will be permitted to vote on the Assembly business, qualifying ‘voting members.’”
Be changed to:
“It will be announced at the Assembly that only voting members on the Secretary’s roll will be permitted to make a motion and to vote on the Assembly business, qualifying ‘voting members.’”
|
|
|
| |
|
|
♦ Any other applicable business - If needed -
Any committee or officer requesting funds for expenditures either over budget or for items not previously approved will be presented to the assembly at this time. |
|
|
| |
|
|
|
|
| |
Please bring your service manual, these minutes and Area Guidelines with you to the Assembly.
Please hold your remarks at the microphone to 2 minutes or less. |
|
|
| |
|
|
|
|
| |
|
Please hold your remarks at the microphone to 2 minutes or less.
Assembly Dates for 2011 - Jun 25 & 26 - Sep
24 & 25
|
|
|
| |
|
|
|
|
| |
|
|
|
|
| |
|
Announcements
|
|
|
| |
|
Letter
June 16, 2008
To: Area 39 DCM's
From: Review/Revise Guidelines Committee
Attached are the Area 39 Guideline revisions recommended by the Ad-hoc committee appointed by Harvey M., Area 39 Chair. It is important that all DCM's utilize the next two quarters to review and discuss these recommendations at your district meetings. You may want to appoint one member from your district to be responsible for this project and to ensure that this is on the district meeting agenda. Since Area 39 is fast approaching the elections for the area, these guideline recommendations will be put on the January 2009 agenda for discussion and vote.
Please be sure to pass this information on to the newly elected DCM in your District. These recommendations will be posted on the area web site (wamo-aa.org). Also be advised that the current Western Area Guidelines are posted on this web site too. During this process if you have concerns, questions or thoughts regarding these recommendations feel free to contact any of the
following committee members:
John A.
Janine B.
Linda M.
Rondell M.
Rob Z.
Cheri J.
note: last names and phone numbers were included in the original letter but have been deleted per website guidelines
Recommendations by the Review/Revise Guideline
Ad-Hoc Committee
Print copy of Recommendations
Addition to Section 1.1 (A):
To Read As
Area Assemblies in the Western Area will be held on a quarterly basis during the months of January, March, June and September whenever possible with the purpose of the March meeting to prepare the Area Delegate for Conference, and the September meeting in even numbered years for the election of incoming Area Officers.
Recommendation: Change
Addition to Section 1.1 (B):
To Read As
The meetings will be at locations and on dates selected by the Area Chairperson. These will be announced at least one year in advance.
Recommendation: Change
Change to Section 1.1 (H):
To Read As
:
If any Area Officer, Alternate Area Officer, Standing Committee Chairperson or D.C.M. is absent from any two consecutive Area Assemblies and in the case of the D.C.M.’s is not represented by an alternate, the Area Chairperson, upon notification from the Secretary will contact the absent member or the appropriate district or the assembly to seek a remedy to the absence or to ask for the selection of a qualified replacement.
Recommendation: Change
Change to Section 1.2 (A):
To Read As
any elected Trustee from the Western Area of Missouri
Recommendation: Take no action at this time
Addition to Section 1.3 (B):
To Read As
The Delegate should attend the following Alcoholic Anonymous events, the General Service Conference, Southwest Region Delegates Assembly, Southwest
Regional Service Assembly, Southwest Region Forum, Western Area of Missouri Convention, Missouri State Convention and Western Area Institutions Weekend.
Funding for mileage and rooms will be furnished, upon request, by the Area Assembly.
Recommendation: Change
Addition to Section 1.3(C):
To Read As
(Add as #6) The Alternate Delegate should attend the following Alcoholics Anonymous events, Southwest Region Delegates Assembly, Southwest Regional Service Assembly, Southwest Region Forum. Funding for mileage and rooms will be furnished, upon request, by the Area Assembly.
Recommendation: Change
Addition to Section 1.3(C):
To Read As
(Add as #7) The Alternate Delegate will chair the D.C.M. sharing session and give a report to the Area Assembly.
Recommendation: Change
Addition to Section 1.3(D):
To Read As
(Add as #7) The Area Chairperson should attend the Western Area of Missouri Convention, Missouri State Convention and Western Area Institutions Weekend.. Funding for mileage and rooms will be furnished, upon request, by the Area Assembly.
Recommendation: Change
Addition to Section 1.3(E):
To Read As
(Add as #8) The Alternate Chairperson will chair the G.S.R. sharing session and give a report to the Area Assembly.
Recommendation: Change
Change to Section 1.3(F)(9):
To Read As
The Secretary will have a petty cash fund not to exceed the quarterly allotment, to be replenished quarterly.
Recommendation: Change
Addition to Section 1.3(F):
To Read As
(Add as #11) The Area Secretary will take minutes and assist the Area Alternate Chairperson at the G.S.R. sharing session.
Recommendation: Change
Addition to Section 1.3(G):
To Read As
(Add as #7) The Area Alternate Secretary will take minutes and assist the Area Alternate Delegate at the D.C.M. sharing session.
Recommendation: Change
Addition to Section 1.3(J):
To Read As
The Area Archivist and a traveling display should attend the Western Area of Missouri Convention. Funding for mileage and rooms will be furnished, upon request, by the Area Assembly.
Recommendation: Take no action at this time
Change to Section 1.3(K):
To Read As
Area expenses will be those approved in the budget by the Western Area of Missouri Assembly. All other request for funds shall be through Area Assembly approval.
Recommendation: Change
Change to Section 1.3(L):
Eliminate (excluding Assembly overnight motel reimbursement)
Recommendation: Change
Change to Section 1.4
Change title of section to read Special Committees. Move A) under section 1.4 to section 3.1, making it the third paragraph before A). In section 1.4 move item B to replace A) and eliminate C)
Recommendation: Change
Change to Section 1.5(C):
To Read As
The Assembly will remove the names of any eligible Area Committee Member from the list, unless letter of willingness to serve was presented to Area Chairperson, if they are not present at the Election Assembly.
Recommendation: Change
Change to Section 1.5(K):
To Read As
All Alternate Area Officers are to be elected separately and not as runners-up to the incoming Area Officer.
Recommendation: Change
Change to Section 1.6(B):
To Read As
Net proceeds of the Western Area of Missouri Convention will be forwarded to the Area Treasurer by December 31st of that year. A determined amount of seed money for the next years convention may be set by the Convention Committee and will be subject to approval by the Area Assembly.
Recommendation: Change
Change to Section 1.6(C):
To Read As
Individual members of the Western Area of Missouri are encouraged to express their gratitude for sobriety by donating $1.00 for each year of sobriety to the area during the quarter of their anniversary.
Recommendation: Change
Change to Section 1.6(E):
To Read As
Any surplus funds of the Assembly after a prudent reserve is maintained may be dispersed to the General Service Office at the January assembly by a majority vote of the assembly.
Recommendation: Change
Change to Section 2.1
Remove COMPOSITION from title of 2.1. Eliminate 2.2 heading, add A) to 2.1 and eliminate B), making this all a part of 2.1. B) is not needed since it is addressed in section 1.1 H).
Recommendation: Change
Change to Sections 3.2 and 3.3
Eliminate sections for all standing committees. (Note: W.A. & State Conventions are the only two W.A. Standing Committees listed in the guidelines. Like all other Area Standing Committees, they both have their own guidelines)
Recommendation: Change
Change to Section Four (E):
Eliminate, it is already addressed in Section 1.1(H).
Recommendation: Change
Change to Section Five (C):
Replace (Area Chairperson may) with D.C.M. will
Recommendation: Change
Change to Section 7.1
To Read As
Any agenda item which may affect these guidelines will be presented to the Area Chairperson in writing 45 days prior to the next assembly. The Chairperson will place the item on the agenda of the next assembly to be presented by individual placing it on the agenda. Discussion will follow and it will automatically be placed on the next agenda for discussion and vote, giving G.S.R.s and D.C.M.s the opportunity to take item back to groups. Any guideline change requires a two-thirds vote of the Assembly. If the item voted upon changes these guidelines the Area Secretary will automatically make the changes. The vote may be written ballot if desired.
Recommendation: Change
Section 7.2
Eliminate complete section (This is addressed in Section 7.1).
Recommendation: Change
note: these recommendations were presented before the section on the finance committee was approved - section 7 in this document now refers to section 8 in the guidelines
There will be a 7:30 – 8:30 PM Workshop: 61st General Service Conference
given by Steve P. Panel 61 Area 39 Delegate.
When you sign in please fill out the complete form placing your first and last
name address, city, state, zip code, phone number, complete group name, (not
abbreviations), your position and Email.
There are separate sign-in sheets for Past Delegates, Area Officers, Committee
Chairs, and DCMs (Please use the DCM sheet). Please do not also sign in on
the District sheets so our count will be correct, thank you.
The Voting Procedures are now on the Western Area 39 Website under Members on the menu
Click Here to go to Procedures
|
|
| |
|
|
|
|
