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Area 39 Western Area of Missouri Alcoholics Anonymous Agenda for January 19-20 2008
Assemblies are Closed Meetings for Alcoholics Only
January Assembly of Trusted Servants Best Western State Fair Motor Inn 3120 S. Limit, Sedalia, Mo. 65301 660-826-6100 Area Assembly is Non Smoking
Assembly Agenda January 19-2008
Host District #?
9:00-9:50 Bridge the Gap subcommittee (Gambler Boom) Special Needs committee (Conference Room) Missouri State Convention committee (convention Room) Western Area of Missouri Websites Subcommittee (Bar room)
10:00-10:15 General Opening Upstairs/ Announcements 10:25-11:00 Financial Report Treasure 11:00-12:30 General Service Representatives (GSR) Sharing Session Upstairs 12:30-1:30 Lunch on your own 1:30-2:50 Committee Meetings Archives-Conference room, treatment upstairs CPC-Gamblers room, Western Area Convention-Executive room 3:00-4:20 Committee meetings: Literature-Conference room Corrections upstairs Public Information-gamblers room, grapevine, executive room 4:30-6:00 Workshop-Taking responsibility with trusted servants positions Linda 6:00-7:00 Dinner on your own 7:00 Webmasters Round table Gamblers Room 7:25-7:55 Western Area Guide lines study-Conference room 8:00-10:00 Opening and announcements Past Delegates Remarks, Delegates Report, Area Officers reports Committee and sub committee reports 10:00 Closed AA meeting upstairs, Institutions weekend committee, pool side, Archive Film-Executive room, Area Officers Meeting- Conference Room Sunday January 2008 7:30-8:30 Area committee –Sub committee -Chairperson Breakfast-Conference room 9:00 Business Meeting –Harvey M. Chairperson. Reading of the minutes Voni, or Andrea. Treasures Report Steve P. Old Business: Further discussion regarding Area Chair appointing all committee chair people this item was taken back to groups for discussion.
New Business: 1) Request to raise the mileage allowance to $0.30 a mile for reimbursement to trusted servants Area assembly servants to carry out their duties. Submitted by Tom W. Dadeville GSR Dist.11
2) Proposed Guide line change: Amend 3.1B) Delete: A Chairperson, elected by the committee” and change to read” A chairperson appointed by the outgoing and incoming Area 39 chairs Delete-3.1f Amend 3.2a) To read: The committee will be composed of a chairperson appointed by the outgoing and incoming Area 39Chairs ,other officers elected by the committee all district convention committee representatives and any other AA member who chooses to work closely with the convention committee. Submitedby: Jay M. Alternate DCM Dist. 7
3)Guide lines be amended as follows, Section Seven be added under the title Other Committees and that the following paragraph7.1 be added and that the existing section seven be renamed to the adjusted paragraph f title
7.1 Finance and Budgetary Committee A) Composition of the Finance Committee
1)
It is recommended that the Finance Committee be comprised of 5 AA’s from the
following: 2) Recommended length of sobriety is at least 4-years continuous. 3) Previous experience in financial, budget, taxes and business is strongly suggested.
4)
Attendance at all Finance committee meetings required with exception of 1
allowed absence in a row, with prior notice to chair of WAMO and/or the finance
committee chair. 5) Selection of Finance Committee:
a) Resume must be
submitted by the June Assembly. Resumes include prior service positions held and
fulfilled
b) Finance
Committee chooses replacement candidates from resumes d) In the event someone cannot complete their term the finance committee shall pick a replacement from the resumes on file and present the candidate to the assembly for approval. 6) The WAMO Finance Committee will be comprised of 5 AA members to serve as follows: The 1st committee members will have 3 members to serve 2-year term and 2 members to serve 1-year term. This is to be determined within committee of members to rotate. On going committees rotation process will be in 2-year terms, as 2 or 3 members with 1-year experience will be retained in the committee, to retain continuity and experience. 7) It is recommended that current WAMO Officers or Standing or Sub Committee Chairs not serve on the Finance Committee. 8) It is recommended that the composition of the Finance Committee members add no additional cost to the WAMO budget.
B) Roles/Responsibilities of the Finance Committee: 1) Assist with the review of WAMO Standing Committee chairs and area officer’s quarterly budgets and requests. 2) Assist the WAMO Treasurer with Annual budget preparation. 3) Assist the Standing Committee Chairs and Area Officers with annual budgets when requested
4) Receive and
review statements of WAMO bank accounts 5) Assist with preparation of annual taxes as needed 6) Report to WAMO Assembly 7) Make determination of need for outside audit.
Submitted by Cheri J Chairperson Ad-hoc finance committee
Any other applicable business GSR Sharing Session: Bring Specific problems and get Answers Please bring your service manual, these minutes and Area Guidelines with you to the Assembly. Pleas hold your remarks at the microphone to 2 minutes or less. Remember the Assemble is smoke free? Thanks for your cooperation.
Assembly Dates for 2008 Jan 19-20, Mar 29-30, Jun 21-22, Sep 20-21 2008
Assembly Date for 2009 Jan 17-18 2009
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