Western Area Convention Committe
Western Area Convention Committee
The purpose of the Western Area Convention is to promote Unity within area 39.
Download Western Area Convention Flyer
Fall in the Ozarks
"We Are Not A Glum Lot"
October 26th – 28th, 2018
Green Mountain Dr.
Branson, MO 65616
For Hotel Reservations call:
800-677-6906 (Group ID - colors of fall 2018)
WHY HAVE AN A.A. CONVENTION?
It’s clear that A.A. get-togethers beyond the group have become an established part of A.A. life. The calendar in any Box 4-5-9 or in the Grapevine shows how many conventions, conferences, and banquets are being held by A.A.s throughout the world.
What makes an A.A. convention click for its participants? It’s probably not style or form that matters so much as the spirit and feeling behind it. As one member puts it, the best A.A. convention is “just a darned good A.A. meeting blown up big.” Just watch enthusiastic members at any A.A. convention and you’ll get what he means. The atmosphere alone is worth the trip. Here you’ll find fellowship, laughter, warmth, and understanding—”heaped up, pressed down, and running over.”
Link to A.A. Guidelines by GSO
To Get Involved Contact the Committee
Chair or attend the committee meeting at the Area Assembly
Current Activities Include:
Western Area of Missouri Convention Guidelines
The purpose of the Western Area Convention is to promote
Unity within Area 39.
The Convention Committee shall follow all of the A.A.
Guidelines (Convention and Conferences) in all areas not
specified in the following pages.
Guidelines Revised June 2014
Western Area of Missouri Convention
The convention will be held the last weekend of October whenever possible.
The convention will be held at the site approved by the majority of the
The program for the convention will be developed by the Co-Chairperson and
approved by a simple majority of the convention committee.
The convention committee shall make an earnest effort to cooperate with Al-Anon
and Alateen without affiliation with them, as outlined in the A.A. Guidelines.
The Western Area Assembly provides seed money as budgeted to begin financing the
convention. After paying all
convention debt, all proceeds from the convention will be added to the Western
Area of Missouri Treasury.
The amount of registration to charge for each convention will be determined by
the Registration chair, with approval of the committee.
The Convention Committee will select, with a simple majority vote, the taper for
the Convention coordinated by the Chairperson.
Section Two: The Committee
The officers of the committee elected for a two year term, will be Chairperson,
Co-Chairperson, Secretary, Public Information, Hospitality, Entertainment, and
Registration. The position of
Treasurer shall be filled by the Alternate Area Treasurer.
Each member is expected to attend all scheduled meetings of the committee.
In the event that a member is unable to attend a meeting, the member
should notify the Chairperson and send a written report to be presented at the
meeting covering the member’s area of responsibility.
If a member misses 2 meetings without a notice and report, the person
will no longer be considered a member of the committee and a new member will be
All participants attending the Western Area Convention Committee meeting will
have a vote.
Section Three: Officers
Chairperson: (assisted by the
Co-Chairperson) oversees the entire convention, coordinates the work of the
sub-committees chairpersons, keeps informed of all arrangements, calls committee
meetings when they are needed, preparing an agenda for each committee meeting.
Co-Chairperson: selects speakers,
gets the committees approval of speakers, reserves the rooms for the speakers
and arranges for flowers or gift baskets for the speaker rooms.
Co-Chair will also arrange for a representative to act as host for each
speaker. Other duties delegated by
the Chairperson. The Co-Chairperson
when contacting speakers shall:
Specify to the speakers exactly what
expenses will be paid by the convention, which are travel expenses, room, meals
and registration. If a spouse
accompanies the speaker the convention will pay for the spouse’s registration.
Notify the speaker when they are on the program and the theme of the convention.
They are expected to arrive on Friday and leave Sunday after the
Find out how the speaker wants to appear on the flyer and inform the Public
Arrange for transportation of the speakers.
Inform the speaker the name of their host, who will pick them up at the airport
if need be.
Host will be responsible for speakers meeting including readers.
Send all speakers a confirmation letter immediately upon their acceptance.
Send all speakers a letter of appreciation as soon as possible after the
Secretary: Keeps all written records, including minutes of committee meetings,
maintains written committee records of previous conventions for future planning
and prepares agenda for committee meetings with the Chairperson.
Provides a copy of minutes, to all attendees along with a committee
Registration: Receives the
registration slips, forwards monies to the Committee Treasurer, prepares name
tags and packets for pre-registration.
Also prepares badges for speakers, hosts, committee members and area
officers with ribbons. Organizes the
committee to occupy the registration table for two-hour periods throughout the
convention. Prepares a written
report of registration income for each committee meeting.
Treasurer: Will be responsible for
all money, including revenues from registration, pay bills, advises the
chairperson and committee of cash supply and income flow as well as rate of
expenditures, and prepares a final report of income and expenses after the
Public Information Chairperson: Is
responsible for arranging and printing of convention flyers and programs.
Is responsible for sending convention information to Box 459 and
Grapevine by printing deadlines.
Also coordinates marathon meetings.
Hospitality Chairperson: Serves as hospitality host, arranges for food and
beverages to be served in the Hospitality Room, obtains volunteers to work in
the Hospitality room for 2 hours shifts throughout the convention.
Entertainment: Is responsible for
conducting the costume contest and providing some form of entertainment to be
approved by the committee.